International organization for migration, Mission to Ukraine, (IOM) on 07 December 2016 announces a public tender for the supply, delivery and distribution of coal in the framework of the project “WASH Assistance to the Conflict-affected Communities in Non-Government-controlled areas of Ukraine” , the project “WASH and Winterization to the Conflict-affected Population in the Eastern Regions of Ukraine”, and the project «Essential hygiene, shelter and multipurpose cash support to vulnerable IDPs, returnees and other conflict-affected communities in Ukraine».
Bidding procedure will be conducted based on the rules of the International Organization for Migration.
Rules, requirements for bidding documentation, instructions for the participants, terms of reference and standard form of the Supply Agreement may be downloaded here.
The bid must be valid for no less than 30 (thirty) calendar days from the date of the tender submission deadline; it should be clearly stated in the bid.
Willingness of the Bidder to accept a standard IOM contract form in full is considered to be an essential tender requirement.
The offered price of the Goods shall be quoted in USD VAT excluded.
In case the bid contained VAT it shall be rejected.
Bidders must take into account that in accordance with the Law of Ukraine № 812-VIII dd. 24.11.15 the trading operations with coal and coal beneficiation products (commodity heading 2701, 2702, 2703 00 00 00 and 2704 00 of Ukrainian Classification of Goods for Foreign Economic Activity) are subject to VAT exemption (http://zakon3.rada.gov.ua/laws/show/812-19).
For the purpose of unit prices calculation and total amount calculation in USD one shall use UN operational rate of exchange as of the calculation date (the actual value of the exchange rate is indicated here: https://treasury.un.org/operationalrates/OperationalRates.php).
Payment shall be made in the Invoice currency, according to UN operational exchange rate as of the date of payment.
Companies wishing to participate in the tender should submit originals of bids on or before 16:00 14 December 2016 (tender’s deadline), along with the supporting documents, listed in the Bidding Documents.
Along with the bids the participants shall provide the product samples, packing and labeling samples.
The bids shall be delivered in a sealed envelope at the following address:
International Organization for Migration, Mission in Ukraine
The Bids Evaluation and Awards Committee
8, Mykhailivska Street
It is mandatory to indicate on the envelope the project name and the tender number:
Name: Supply, delivery and distribution of coal.
Additional information may be received via e-mail: firstname.lastname@example.org.
The subject line of the e-mail request for additional information should state the following: “Tender #UA1-2016-584 – [bidder’s name] – to the attention of Maksym Koshel”
Written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the country website of the IOM Mission in Ukraine for all prospective bidders (http://www.iom.org.ua/en/tenders/current-tenders).
IOM reserves the right to accept or reject any proposal and to annul the selection process and reject all proposals at any time prior to agreement award, without thereby incurring any liability to affected Bidders.