Published: 23.05.2019
Status: closed

The International Organization for Migration (hereinafter called IOM) intends to engage qualified non-governmental organizations (NGO) / service providers to submit expression of interest as Implementing Partner for conducting of household-level survey with veterans of the conflict in Eastern Ukraine and their families within the project: “Life after Conflict: Community-Based Reintegration Support for Veterans of the Conflict in Eastern Ukraine and their Families” funded by European Union. The main goal is to collect and analyze information on comprehensive profile and main needs of veterans of the conflict in eastern Ukraine and their families in Kyiv, Lviv and Dnipropetrovsk regions of Ukraine in order to ensure the possibilities of developing evidence-based middle-term and long-term solutions to address problems that veterans and their families are facing.

IOM now invites NGO / qualified service providers to submit Project and Budget Proposal on conduction of the above activities.

The project will be implemented given the availability of funding.

Terms of reference include specific information on aims, tasks and terms of project implementation. Budget should be submitted in Ukrainian Hryvnia (UAH) VAT exempted. Proposals with VAT will be rejected.

Important Note for NGO / qualified Service Providers:  The services to be purchased out of this tender exercise are for an International technical assistance project registered with the Ministry of Economic Development and Trade of Ukraine and are therefore exempted from Value Added Tax (VAT).  Proposal prices therefore should exclude VAT. The Contract total price shall likewise exclude VAT.  If the winning Proponent is a “VAT payer” business entity in Ukraine, IOM shall provide the Proponent with copies of the project’s registration card and procurement plan.  The Proponent in return, should indicate in their Invoice, Acts of services fulfilled that the transaction is performed “Without VAT” and submit all the relevant documents along with Tax Bill indicating “Without VAT” to IOM. The winning Proponent shall provide IOM with copies of all the Tax Bills issued under the Contract due to submission of VAT exemption report to State Fiscal Service of Ukraine and Ministry of Economic Development and Trade of Ukraine on a monthly basis according to the Resolution of Cabinet of Ministers # 153 dd.15.02.02, Addendum # 8.  Proponents are encouraged to refer to the State Fiscal Service instruction letters on International Technical Assistance which can be found at links below:

The Implementing Partner will be selected under the Quality/Cost-Based Selection procedures described in this RFP.

The RFP includes the following documents:

               a.   Invitation to Bid

               b.    Instruction to Proponents

               c.    Annex 1 – Terms of Reference 

               d.    Annex 2 – Vendor Information Sheet and Code of Conduct for Suppliers

               e.    Annex 3 – Project Implementation Agreement

               f.     Annex 4 – Technical Proposal Template

               g.    Annex 5 – Budget Proposal Template

               h.    Annex 6 – Procurement Guidelines for Implementing Partners of IOM Ukraine

i.    Annex 7 – Bid Securing Declaration

The Proposals must be delivered by hand or through mail on or before 13:00 on June 06, 2019, to the following address: 


International Organization for Migration (IOM)

Mission in Ukraine

Procurement Office

8 Mykhailivska St.




Be sure to send additionally a complete electronic version of the application to the address: Please place electronic versions of the documents on an open file exchange service (Dropbox, OneDrive, etc.).

Applications submitted after the deadline shall not be accepted.

Please, indicate clearly in the subject line of an e-mail and on the envelope with the project proposal the tender number UA1-2019-019 – Household-level survey with veterans of the conflict in eastern Ukraine and their families _NGO/Company name.

Inquiries by e-mail:

The subject of an email for inquiry should contain the following: UA1-2019-019 – question on request for proposals to the attention of Svitlana Sakhanda.

The selection process of the project implementing partner will be carried out during the period defined after confirmation of funding and may include a personal meeting with the staff of the organization in the IOM mission.

IOM reserves the right to accept or reject any proposal and to annul the selection process and reject all Proposals at any time prior to agreement award, without thereby incurring any liability to affected selection participants and Implementing Partners.