The International Organization for Migration (IOM) is an intergovernmental organization established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society.
In the framework of the project "Addressing Urgent Humanitarian and Socio-Economic Needs of IDPs and Conflict-Affected Populations Along the Line of Contact in Eastern Regions of Ukraine", IOM now invites interested Suppliers to submit their Quotations for the supply and delivery of personal protective equipment.
More detailed information is given below in attached rar.file with revised Request for Quotations (RFQ) as of 12.10.20 documents.
With this RFQ comes General Instructions to Suppliers (GIS), which includes the instructions to suppliers, technical specifications, and administrative requirements that Suppliers will need to follow in order to prepare and submit their Quotation for consideration by IOM. This RFQ documentation includes the following:
Section I. General Instructions to Suppliers
Section II. Sample forms:
Annex 1. Quotation Form
Annex 2. Vendor Information Sheet
Annex 3. Code of Conduct for Suppliers
Annex 4. Purchase Order Template
Suppliers submit the following information and documents as part of their Quotation:
- Quotation Form (Annex 1);
- Images / photos of the offered goods and copies of documents confirming the quality and compliance of the offered goods with the requirements of technical specifications and state standards (certificates of quality / conformity for the offered goods, conclusions and declarations compliance of goods with Ukrainian standards, current technical conditions, technical regulations for medical devices and PPE or compliance with similar requirements, etc.).
- Vendor information sheet (Annex 2), signed and stamped;
- Certificate of Registration from government agency in Ukraine or abroad;
- Confirmations of Tax Identification Number and certificate of tax payer issued by respective government agencies in Ukraine or abroad;
- Code of Conduct for Suppliers (Annex 3), signed and stamped;
Note: By submitting the official quotation in response to this request the Supplier consents to sign a Purchase Order according to the template given in the Annex 4, if his quotation is fully or partially accepted by IOM.
Suppliers shall deposit the electronic versions of the Quotation documents (signed and stamped) on a file hosting service (Google Drive, Dropbox, One Drive, etc.) and shall send the link of the folder containing quotation to email@example.com on or before 14:00 (EEST) 16.10.2020 .
The subject line of the e-mail containing the link for the electronic quotation download shall clearly indicate the following:
UA1-2020-1821 – Supplier’s name – Electronic Quotation
Prices should be indicated in UAH, VAT excluded, on delivery terms DDP Kramatorsk Ukraine (INCOTERMS 2010). Goods purchased under this request are included in the List of goods required to implement measures aimed at preventing the occurrence and spread, localization and elimination of outbreaks, epidemics and pandemics of acute respiratory disease COVID-19, operations on importation of which into the customs territory of Ukraine and / or the supply operations of which in the customs territory of Ukraine are exempt from value added tax. Quotations with VAT shall be rejected.
The Quotation must be valid for no less than 30 calendar days from the date of submission deadline; it should be clearly stated in the quotation.
Evaluation of the quotations will be done per lot basis.
During evaluation of the quotations, in order to confirm the quality and technical characteristics of the goods, IOM may request suppliers to provide samples of the offered goods for further consideration by IOM.
Suppliers requiring any clarifications on the content of this document may notify the IOM in writing to the following email firstname.lastname@example.org, specifying in the subject line:
UA1-2020-1821 – Supplier’s name – Clarification request
IOM will respond to any request for clarification received on or before 14.10.2020 COB by email. If query initiates substantial clarification or amendments to the RFQ, written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the respective section of IOM Mission in Ukraine website for all prospective Suppliers.
IOM reserves the right to accept or reject any quotation, and to cancel the procurement process and reject all quotations at any time prior to award of Purchase Order or Contract, without thereby incurring any liability to the affected Supplier/s or any obligation to inform the affected Supplier/s of the ground for IOM’s action.