Call for Expression of interest. Conduction of Survey of Internally Displaced Persons within the National Monitoring System (UA1-2021-3012)

Subject: Call for Expression of interest. Conduction of Survey of Internally Displaced Persons within the National Monitoring System (UA1-2021-3012)
Published: 23.12.2021
Status: closed

Call for Expression of Interest

  1. Timeline

Call for Expression of interest ID #


Posted (date)


Clarification Request Deadline


Application Deadline


Notification of Results

within the three weeks after the Application 

Implementation Start Date


Implementation End Date


  1. All oblasts of UkraineLocations
  1. Sector(s) and area(s) of specialization

Surveys and Statistics.

  1. Issuing Agency

International Organization for Migration (IOM) Mission in Ukraine

  1. Project Background

In response to the need for regular monitoring and gathering accurate information on the socio-economic characteristics of the IDPs and their households, IOM established the National Monitoring System (NMS) based on the Displacement Tracking Matrix (DTM) approach designed by IOM at the global level. The NMS provides the information of the comprehensive profile of the IDP population in Ukraine, including their financial situation and basic needs, labour market situation, mobility intentions, and self-assessment of the integration into the local communities in 24 oblasts of Ukraine and the city of Kyiv. 

To provide up-to-date data on the characteristics of internally displaced persons and their households, as well as their needs and concerns, IOM intends to carry out the survey of IDPs and their households residing in 24 oblasts of Ukraine and the city of Kyiv. The main goal is to collect and analyze information on the socio-economic profile of the displaced population and their households, including their labour market situation, services accessibility, and needs, financial situation and basic needs, mobility intentions as well as integration into local communities.

  1. Expected Results

The IOM’s intervention aimed at collecting and analysing information on the socio-economic profile of the IDPs and their households is expected to improve the accessibility of the accurate sex-age-disability disaggregated data on the displaced population residing in 24 oblasts of the country and the city of Kyiv. The data will lay a basis for the government and non-government stakeholders in designing evidence-based policies and programmatic responses to internal displacement in the country.

  1. Indicative Budget

The applicants are to calculate all the expenses to cover during project implementation and submit their proposed budgets in Annex 10.

The Application shall be evaluated based on their responsiveness to the Terms of Reference (ToR) based on the criteria and their weight below (Table 1):

Table 1 









Specific experience relevant to the assignment (max. 15) 

Description of relevant experience in implementing the similar projects. 


Adequacy of the proposed methodology and work plan in response to the Terms of Reference (max. 40) 

Description of the approach and survey methodology (including suggestions to the questionnaire), data collection methods and modes, sampling design and its limitations, quality control system and procedures, COVID-19 risks mitigation measures, research ethical considerations, etc. 


Work plan 


Organization and staffing (availability of own interviewers’ network would be considered as advantage) 


Technical capacity for assignment implementation (e.g. data collection means, personal protective equipment, etc.) 


Key professional staff qualifications and competence for the assignment* (max. 25) 

Project Coordinator (Lead project manager) 

Statistical Expert (Sampling Expert, Sample design lead) 

Data Processing Specialist (Data Analyst) 

Fieldwork manager/coordinator 

Other project personnel (administrative personnel) 





Budget (max. 20) 

Contribution of resource to support program implementation 



Cost effectiveness for program implementation and program management 




Latest CVs signed by the proposed professional staff and the authorized representative submitting the proposal. The information should include number of years working for the firm and degree of responsibility held in various assignments during the last five years.

  1. Attachments



ANNEX 1 – Terms of Reference 


ANNEX 2 – Implementing Partner References Checklist 


ANNEX 3 – Implementing Partners General Information Questionnaire  


ANNEX 4 – Concept Note Template with Cover Letter Template 


ANNEX 5 – Vendor Sheet Template 


ANNEX 6 – List of staff and CV’s Template 


ANNEX 7 – Code of Conduct  


ANNEX 8 – IP Financial Assessment Template  


ANNEX 9 – PIA Template  


ANNEX 10 – Budget Template  


ANNEX 11 – Task Assignments, Time Schedule for Team and List of subcontractors 


ANNEX 12 – Financial reporting forms


For more information on this partnership opportunity, and to apply, please visit

The organizations responding to this call need to demonstrate their capacity to implement all listed activities as a single package. Partial applications for individual activities will not be considered.

IOM reserves the right to cancel/reduce the scope of planned activities or to introduce new/broaden the scope of the existing activities. The applicant should also submit a detailed budget together with a Concept Note. The proposed Concept Note and budget shall be valid for 60 calendar days. During this period, the applicant is expected to keep available the professional staff for the assignment.

All applicants will receive written notification, within the three weeks after the deadline for the submission of Concept Note, of the outcome of the selection process. Should an applicant request further clarification, IOM will provide a response explaining the transparency and integrity of the selection process undertaken.

IOM reserves the right to decline disclosure of the specificity of decision derived by the IOM mission due to reasons related to confidentiality.

IOM reserves the right to accept or reject any Expression of Interest, and to annul the selection process and reject all Expression of Interest at any time, without thereby incurring any liability to the affected Implementing Partners.

For more information, please contact in writing the IOM Project Clerk Ms. KOLOMIIETS Anastasiia, sending email to .

Expression of Interest submission guidelines

  1. The Application must be submitted through mail before 11.00 AM, January 17, 2022 to the following address: and or if the size of file exceeds 7 mb place electronic versions of the documents on an open file exchange service (Dropbox, OneDrive, etc.). Late Application will no longer be considered. Please, indicate clearly in the subject line of an e-mail the Call for Expression of interest ID #UA1-2021-3012 – Conduction of Survey of Internally Displaced Persons within the National Monitoring System_NGO name.
  2. A detailed description must be provided on how the requirements specified in the Call for Expression of Interest (CEI) issued by IOM will be matched by the capabilities, experience, knowledge and expertise of the Implementing Partners
  3. The Application must be submitted in the English or Ukrainian languages and in the format prescribed by IOM within the CEI. All required information must be provided, responding clearly and concisely to all the points set out. Any application which does not fully and comprehensively address this CEI requirements may be rejected.
  4. The Application document should comprise of the following:
    1. Cover Letter;
    2. Duly accomplished application documentation as outlined within the CEI signed on all pages by the Implementing Partner’s Authorized Representative; and
    3. Any other relevant documents.
  5. Applications may be modified or withdrawn in writing, prior to the closing time specified in this Request for EoI. Applications shall not be modified or withdrawn after the deadline.
  6. The Implementing partner shall bear all costs associated with the preparation and submission of the Application and IOM will not in any case be responsible and liable for the costs incurred.
  7. IOM at no occasion will ask an application fee from Implementing Partners.
  8. All information given in writing to or verbally shared with the Implementing Partners in connection with this CEI is to be treated as strictly confidential. The Implementing Partner shall not share or invoke such information to any third party without the prior written approval of IOM. This obligation shall continue after the selection process has been completed whether or not the Implementing Partner application is successful.
  9. IOM will treat all information (or that marked proprietary/sensitive/financial) received from Implementing Partners as confidential and any personal data in accordance with its Data Protection Principles.
  10. The Implementing Partner by submitting an application gives consent to IOM to share information with those who need to know for the purposes of evaluating and managing the proposal.

IOM reserves the right to accept or reject any Application, and to cancel the process and reject all Applications, at any time without thereby incurring any liability to the affected Implementing partner or any obligation to inform the affected Implementing partner of the ground for IOM’s action.

Bidding documents: