International organization for migration, Mission to Ukraine, (IOM) on 13 June 2018 announces a public tender for the supply and delivery of winterization kits for social institutions in the framework of the project «Critical winterization and livelihood support to the most vulnerable communities in Eastern Ukraine», supported by the European Civil Protection and Humanitarian Aid Operations (ECHO).
Bidding procedure will be conducted based on the rules of the International Organization for Migration.
Rules, requirements for bidding documentation, instructions for the participants, terms of reference and standard form of the Supply Agreement may be downloaded here.
Price List template (Form-2) may be downloaded here.
Vendor information sheet template may be downloaded here.
Code of conduct for Suppliers may be downloaded here.
Layout of the IOM logo for preparing the samples of labeling stickers may be downloaded here.
Answers to questions on terms and conditions of the tender process
The bid must be valid for no less than 45 (forty five) calendar days from the date of the tender submission deadline; it should be clearly stated in the bid.
Willingness of the Bidder to accept a standard IOM contract form in full is considered to be an essential tender requirement.
The offered price of the Goods shall be quoted in USD VAT excluded.
In case the bid contained VAT it shall be rejected.
For the purpose of unit prices calculation and total amount calculation in USD one shall use UN operational rate of exchange as of the calculation date (the actual value of the exchange rate is indicated here: https://treasury.un.org/operationalrates/OperationalRates.php).
Payment shall be made in the Invoice currency, according to UN operational exchange rate as of the date of payment.
Companies wishing to participate in the tender should submit originals of bids on or before 16:00 04 July 2018 (tender’s deadline), along with the supporting documents, listed in the Bidding Documents.
The bids shall be delivered in a sealed envelope at the following address:
International Organization for Migration, Mission in Ukraine
The Bids Evaluation and Awards Committee
8, Mykhailivska Street
It is mandatory to indicate on the envelope the project name and the tender number:
Name: Supply and delivery of winterization kits for social institutions.
Additional information may be received via e-mail: email@example.com.
The subject line of the e-mail request for additional information should state the following:
“UA1-2018-309 – [bidder’s name (no brackets)] – clarification request”
Written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the country website of the IOM Mission in Ukraine for all prospective bidders (http://www.iom.org.ua/en/tenders/current-tenders).
IOM reserves the right to accept or reject any proposal and to annul the selection process and reject all proposals at any time prior to agreement award, without thereby incurring any liability to affected Bidders.