Request for Quotation for the Supply and Delivery of IT Equipment for SBGS of Ukraine (UA1-2017-161)

Subject: Request for Quotation for the Supply and Delivery of IT Equipment for SBGS of Ukraine (UA1-2017-161)
Published: 07.04.2017
Status: closed

Attention. Deadline for submission of the Bids has been extended

International Organization for Migration, Mission to Ukraine, (IOM) on 07 April 2017 announces a Request for Quotation (RFQ) for the Supply and Delivery of IT Equipment for the State Border Guard Service (SBGS) of Ukraine in the framework of project “New Face of the Border”, funded by the US Government.

The RFQ procedure will be conducted based on the rules of the International Organization for Migration.

Rules, requirements for bidding documentation, instructions for the participants, terms of reference and standard form of the Supply Agreement can be downloaded here.

Bid Bulletin #161-01

Bid Bulletin #161-02

Vendor’s information sheet can be downloaded here.

Code of conduct for supplier can be downloaded here.

The prices in quotation shall be without Value Added Tax (VAT) and shall be  stated in US dollars, delivered customs duties paid (places of delivery are indicated in Annex C of the RFQ), INCOTERM 2010 . 

The winning Bidder, if registered in Ukraine, fills the VAT Declaration in accordance to Annex 6 to the Order of the Ministry of Finance of Ukraine dd 25.11.2011, # 1492 "On approval of the reporting form and procedure of its completing and tax reporting of value-added tax," indicates the basis for the tax exemption, including the number of project registration card, which made ​​the purchase of goods and services, and an appropriate international agreement. The taxpayer (Bidder) saves in the case: 1) copy of the project registration card, certified by the project’s donor or implementer; 2) a copy of procurement plan, certified by the project’s donor or implementer; 3) a copy of the agreement for the supply of goods, works and services, certified by signature and stamp of the project’s implementer (the contract states that the procurement of goods, works and services is carried out within the international technical assistance and corresponds to the category (type) of goods and services specified in terms of purchase).

The bid must be valid for no less than 30 (thirty) calendar days from the date of the tender submission deadline; it should be clearly stated in the bid.

One of the key requirements of the RFQ is Bidder’s willingness to conclude contract according to IOM template.

Proposals that do not comply to this requirements will not be considered by IOM.

Evaluation of the proposals shall be done by lots.

Payment will be done in the currency of the invoice according to the UN operational rate of exchange for the date of payment ( 

Companies wishing to participate in the RFQ process should submit their quotations in original copies on or before 11-30 AM of Tuesday, 25 April, 2017, along with the supporting documents, listed in the RFQ. In case of subcontractor involving, it is mandatory to submit all the technical and financial documents of the subcontractor.

The quotations shall be submitted in a sealed envelope bearing the prescribed marking:

Tender: UA1-2017-161

Name: Supply and delivery of IT equipment for SBGS Ukraine

Attn: Bids Evaluation and Awards Committee

at the following address:

International Organization for Migration (IOM), Mission in Ukraine

8, Mykahilivska str., Kyiv, 01001, Ukraine

Prospective suppliers are invited to address questions related to RFQ and/ or Technical Specifications to the BEAC by email: no later than 3 (three) working days prior to the deadline for the submission of bids.  The subject line of the e-mail request for additional information should contain the following: Request under the tender UA1-2017-161 to Anna Kozachenko.

Written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the country website of the IOM Mission in Ukraine for all prospective suppliers (

IOM reserves the right to accept or reject any proposal and to annul the selection process and reject all proposals at any time prior to agreement award, without thereby incurring any liability to affected Bidders.