Published: 26.05.2021
Status: closed

The International Organization for Migration (IOM) is an intergovernmental organization established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society.

In the framework of the project "Essential Humanitarian Assistance and Early Recovery Support of Vulnerable Returnees, IDPs and other Conflict Affected Communities in Eastern Ukraine", IOM now invites interested Suppliers to submit their Quotations for the supply and delivery of caregiving kits.

More detailed information is given below in attached rar.file with Request for Quotations (RFQ) documents.

This RFQ documentation includes the following:

Section I.         General Instructions to Suppliers

Section II.        Sample forms:

Annex 1            Quotation Form

Annex 2            Price List

Annex 3            Technical Specification and Requirements for packing, marking and delivery of the Goods

Annex 4            Packing Details

Annex 5            Vendor Information Sheet

Annex 6            Code of Conduct for Suppliers

Annex 7            Template of IOM standard contract

Annex 8            Advance Payment Security


Suppliers submit the following information and documents as part of their Quotation:

  1. Quotation Form (Annex 1);
  2. Price List (Annex 2);
  3. Technical Specification (Annex 3);
  4. Сopies of documents confirming the quality and compliance of the offered goods with the requirements of technical specifications and state standards, namely: certificates of quality, declarations of conformity etc;
  5. Packing Details (Annex 4);
  6. Vendor information sheet (Annex 5), signed and stamped;
  7. Company Profile (general presentation of the Supplier`s activities, relevant experience);
  8. Certificate of Registration from government agency in Ukraine or abroad;
  9. Confirmations of Tax Identification Number and certificate of tax payer issued by respective government agencies in Ukraine or abroad;
  10. Code of Conduct for Suppliers (Annex 6), signed and stamped;


Note: By submitting the official Quotation in response to this request the Supplier consents to sign with IOM the standard contract according to the template given in the Annex 7, if his Quotation is fully or partially accepted by IOM.


Suppliers shall send the electronic versions of the Quotation documents (signed and stamped) to on or before 11:00 (EEST) 04.06.2021. The subject line of the e-mail containing the quotation shall clearly indicate the following:

UA1-2021-1851 – Supplier’s name – Electronic Quotation


The total size of files attached to one email should not exceed 50 MB. In case of exceeding the specified limit, the quotation should be sent by several emails, adding in the email subject designation "Part 1/2", "Part 2/2", etc.

This Request for Quotations is open to suppliers that are not subject to VAT in Ukraine.

Prices should be indicated in UAH, VAT excluded, on delivery terms DDP (INCOTERMS 2020) Sievierodonetsk, Ukraine and Kramatorsk, Ukraine. Quotations with VAT shall be rejected.

The Quotation must be valid for no less than 30 calendar days from the date of submission deadline; it should be clearly stated in the quotation.

During evaluation of the quotations, in order to confirm the quality and technical characteristics of the goods and packing materials, IOM may request Suppliers to provide samples of the offered goods and packing materials for further consideration by IOM.

Suppliers requiring any clarifications on the content of this document may notify the IOM in writing to the following email, specifying in the subject line:

UA1-2021-1851 – Supplier’s name – Clarification request

IOM will respond to any request for clarification received on or before 11:00 (EET) 02.06.2021 by email. If query initiates substantial clarification or amendments to the RFQ, written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the respective section of IOM Mission in Ukraine website for all prospective Suppliers.

IOM reserves the right to accept or reject any quotation, and to cancel the procurement process and reject all quotations at any time prior to award of Purchase Order or Contract, without thereby incurring any liability to the affected Supplier/s or any obligation to inform the affected Supplier/s of the ground for IOM’s action.


Bidding documents: