International organization for migration, Mission to Ukraine, (IOM) on 4 November 2016 announces a public tender for the supply and delivery of IT and telecommunication equipment for the State Border Guard Service (SBGS) of Ukraine in the framework of project “Strengthening Surveillance and Bilateral Coordination Capacity Along the Common Border between Belarus and Ukraine (SURCAP Phase II)”, funded by the European Union.
Bidding procedure will be conducted based on the rules of the International Organization for Migration.
Rules, requirements for bidding documentation, instructions for the participants, terms of reference and standard form of the Supply Agreement can be downloaded here.
The prices in bids should be stated in US dollars bid on DDP Kyiv, Ukraine without VAT and customs duties in Ukraine.
The winning Bidder, if registered in Ukraine, fills the VAT Declaration in accordance to Annex 6 to the Order of the Ministry of Finance of Ukraine dd 25.11.2011, # 1492 "On approval of the reporting form and procedure of its completing and tax reporting of value-added tax," indicates the basis for the tax exemption, including the number of project registration card, which made the purchase of goods and services, and an appropriate international agreement. The taxpayer (Bidder) saves in the case: 1) copy of the project registration card, certified by the project’s donor or implementer; 2) a copy of procurement plan, certified by the project’s donor or implementer; 3) a copy of the agreement for the supply of goods, works and services, certified by signature and stamp of the project’s implementer (the contract states that the procurement of goods, works and services is carried out within the international technical assistance and corresponds to the category (type) of goods and services specified in terms of purchase).
Vendors information sheet and Code of conduct for supplier can be downloaded here and here.
The bid must be valid for no less than 60 (sixty) calendar days from the date of the tender submission deadline; it should be clearly stated in the bid.
One more key requirement is readiness of the company to fully accept the form of IOM model of supply agreement.
The bids, which are not compliant to the abovementioned, will not be considered by IOM.
The bids will be evaluated by lots.
Payment will be done in the currency of the invoice according to the UN operational rate of exchange for the date of payment.
Companies wishing to participate in the tender should submit originals of bids on or before 10:00 21 November 2016 (tender’s deadline), along with the supporting documents, listed in the Bidding Documents. In case of subcontractor involving, it is mandatory to submit all the technical and financial documents of the subcontractor.
The bids shall be delivered in a sealed envelope at the following address:
International Organization for Migration (IOM), Mission in Ukraine
8, Mykahilivska str., Kyiv, 01001, Ukraine
It is mandatory to indicate on the envelope the project name and the tender number:
Name: Supply and delivery of IT and telecommunication equipment
Interested Bidders address questions related to GIS and / or Technical Specifications to the BEAC by email: email@example.com no later than 3(three) working days prior to the deadline for the submission of bids. The subject line of the e-mail request for additional information should contain the following: Request under the tender UA1-2016-363 to Iuliia Zavertana
Written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the country website of the IOM Mission in Ukraine for all prospective bidders (http://www.iom.org.ua/en/tenders/current-tenders).
IOM reserves the right to accept or reject any proposal and to annul the selection process and reject all proposals at any time prior to agreement award, without thereby incurring any liability to affected Bidders.